How to Politely Decline a Proposition Regarding Business Space Occupancy

When you need to politely refuse a proposition about your current business space, it's important to be clear, respectful, and provide valid reasons.

Here’s a step-by-step breakdown of how to frame your response effectively:

1. Acknowledge the Approach: Begin by expressing appreciation for the proposal or the effort taken to reach out. This shows respect and keeps communication positive.
2. State the Decision Clearly: Make it clear that you cannot accept the proposition to avoid any ambiguity.
3. Explain Your Reasons: Provide solid reasons why you are declining—in this case, mention the time you have occupied the space, the comfort and familiarity your partners have with the location, and how it suits your business needs. This conveys that the decision is well thought out.
4. Reinforce the Decision: Emphasize that you do not intend to change the current arrangement to avoid future misunderstandings.

Putting it all together, your response might read:

We appreciate you approaching us directly, but we cannot agree to your proposition. We have occupied this space for a number of years and our partners have grown accustomed to our presence there. Also, we find it effectively suits our needs and helps us achieve the representation we seek. Therefore, we do not intend to pursue any changes to our current location.

This kind of response remains professional, respectful, and provides clear reasons for your decision.