Suggested subject line: Confirmation: Spielwarenmesse Booth (Jan 27–31, 2026) — Deadline Jan 25
Dear Anita, I hope this email finds you well. I'm writing to let you know that we'll be taking part in Spielwarenmesse (January 27–31, 2026) as planned. We'd like to continue working with you and would appreciate it if you could confirm that your team can build a booth for us (deadline: January 25). Please see last year's design attached. In our previous communication, you mentioned that you would freeze last year's quote. Could you please confirm whether that offer still stands? Also, our team would like to know whether adding lighting to the shelves will affect the price significantly. I look forward to hearing from you. Have a great day! Best regards, [Your Name] [Your Position / Company] [Contact Info]
What I changed and why (step by step):
- "we’ll taking part" → "we'll be taking part": added the verb "be" to make the verb phrase correct.
- "make a booth" → "build a booth": "build" is a clearer verb in this context (other good options: "produce" or "create").
- "deadline – January, 25;" → "deadline: January 25": replaced the dash with a colon and removed the comma after the month for correct date punctuation.
- "you’ll be freezing the last year’s quote" → "you would freeze last year's quote": changed tense and wording for clarity and formality; "freeze" (not "freezing") is the correct verb form here and "would" is a polite way to refer to a previously mentioned offer.
- "adding a lighting to the shelves" → "adding lighting to the shelves": removed the article "a" and used "lighting" as an uncountable noun; you could also say "adding shelf lighting."
- Split a long final sentence into two: "I look forward to hearing from you. Have a great day!" which reads more naturally and professionally.
Quick tips for professional emails (good to remember):
- Start with a clear subject line that summarizes the email purpose and any important dates.
- Be polite and direct: state what you need (confirmation), include a deadline, and attach any reference files.
- Use full sentences and check verbs (make sure verb phrases like "will be taking" are complete).
- Keep requests precise: ask yes/no questions if you need a clear confirmation (e.g., "Could you please confirm whether that offer still stands?").
- End with a friendly closing and include your name and contact info so the recipient knows who to reply to.
If you want, I can also create a shorter or more formal version, or draft a follow-up reminder email to send if she doesn't reply by a certain date.