| Name: ______________________________ | Date: ______________ |
Instructions
- You are the captain of your own appointment mission.
- Practice choosing a time, sharing needed information, and writing details clearly.
- Use reminders and checklists to help you remember each appointment.
- Ask a trusted adult for help when an appointment involves private or important information.
Example: You need to see the dentist on Tuesday, March 12, at 4:00 p.m. Write a clear appointment note.
Answer: Dentist — Tuesday, March 12, at 4:00 p.m.
Part 1: Mission Details
Complete each appointment note with the missing detail.
1. The person or place you are meeting is called the appointment __________.
2. A note that helps you remember an appointment before it happens is a __________.
3. Before choosing a time, check your __________ to see when you are available.
4. If you cannot attend, contact the office as soon as possible to __________ the appointment.
Part 2: Choose a Flight Time
Choose the best answer for each appointment situation.
5. Which appointment note is the clearest?
| ○ A. Doctor sometime Friday | ○ B. Doctor — Friday, April 5, at 3:30 p.m. |
| ○ C. Friday doctor | ○ D. Go there at 3:30 |
6. What should you do first when making an appointment?
| ○ A. Check your calendar | ○ B. Buy a gift |
| ○ C. Set an alarm for yesterday | ○ D. Leave without knowing the time |
7. Which question is most useful when calling an office?
| ○ A. Do you have any appointment times on Wednesday? | ○ B. Can I come whenever I want? |
| ○ C. Is the office invisible? | ○ D. Do you know my whole schedule? |
8. What is a good way to avoid forgetting an appointment?
| ○ A. Write it down and set a reminder | ○ B. Only think about it once |
| ○ C. Tell no one and make no note | ○ D. Wait until the appointment is over |
Part 3: Communication Crew
Match each appointment word with its best meaning.
| 9. | Confirm | __________ | A. A message that helps you remember |
| 10. | Cancel | __________ | B. Tell the office the appointment will not happen |
| 11. | Reschedule | __________ | C. Check that the appointment details are correct |
| 12. | Available | __________ | D. Free at a certain time |
| 13. | Reminder | __________ | E. Move the appointment to a different time |
Part 4: Practice the Call
Write a polite sentence or two that you could say in each situation.
14. You want to make an appointment with a hair stylist. What could you say first? |
15. The office offers a time when you are busy. What could you say? |
16. You want to make sure you heard the details correctly. What could you say? |
17. You need to cancel an appointment. What information should you give the office? |
Part 5: Build a Reminder Plan (optional challenge)
Complete each row with the missing appointment details and a helpful reminder.
| Appointment | Date and time | What to bring or do | Reminder plan |
|---|---|---|---|
| Library meeting | Monday, May 6, at 4:00 p.m. | Bring library card | Set a reminder for Sunday at 6:00 p.m. |
| Eye appointment | Bring glasses | ||
| Music lesson | Wednesday, May 8, at 5:30 p.m. | ||
| Saturday, May 11, at 10:00 a.m. | Wear comfortable clothes | Set a reminder one day before | |
| Dentist appointment | Ask a trusted adult to remind me the night before |
Answer Key
| 1. | provider |
| 2. | reminder |
| 3. | calendar |
| 4. | reschedule |
| 5. | B (Doctor — Friday, April 5, at 3:30 p.m.) |
| 6. | A (Check your calendar) |
| 7. | A (Do you have any appointment times on Wednesday?) |
| 8. | A (Write it down and set a reminder) |
| 9. | C (Check that the appointment details are correct) |
| 10. | B (Tell the office the appointment will not happen) |
| 11. | E (Move the appointment to a different time) |
| 12. | D (Free at a certain time) |
| 13. | A (A message that helps you remember) |
| 14. | Hello, I would like to make an appointment with a hair stylist, please. |
| 15. | That time does not work for me. Do you have another time available? |
| 16. | Could you please repeat the date and time so I can write them down correctly? |
| 17. | Give your name, the appointment date and time, and explain politely that you need to cancel. |
| 18a. | Eye appointment · Tuesday, May 7, at 3:00 p.m. · Bring glasses · Set a reminder one day before |
| 18b. | Music lesson · Wednesday, May 8, at 5:30 p.m. · Bring music book and instrument · Set a reminder two hours before |
| 18c. | Swimming lesson · Saturday, May 11, at 10:00 a.m. · Wear comfortable clothes · Set a reminder one day before |
| 18d. | Dentist appointment · Thursday, May 16, at 4:00 p.m. · Bring insurance card if needed · Ask a trusted adult to remind me the night before |